ࡱ>  bjbj 7x%``8sR?U"wwwRRRjllllll$=߷RRwwI(I(I(@wwjI(jI(I(jL w`A^h% ZV0a3'a a LRfI(t SRRR'dRRRaRRRRRRRRR` i: WESTERN ILLINOIS UNIVERSITY Regular Meeting of the FACULTY SENATE Tuesday, 26 January 2010 4:00 p.m. Capitol Rooms - University Union A C T I O N M I N U T E S SENATORS PRESENT: P. Anderson, C. Blackinton, B. Clark, J. Clough, L. Conover, G. Delany-Barmann, D. DeVolder, L. Erdmann, L. Finch, M. Hoge, M. Hogg, N. Made Gowda, M. Maskarinec, J. McNabb, D. Mummert, C. Pynes, P. Rippey, M. Siddiqi, M. Singh, I. Szabo Ex-officio: Jack Thomas, Provost; Tej Kaul, Parliamentarian SENATORS ABSENT: J. Deitz GUESTS: Kevin Bacon, Steve Bennett, Jillisa Benton, Ginny Boynton, Rick Carter, Tom Cody, Judi Dallinger, Bradley Dilger, Rich Filipink, Ken Hawkinson, Jim LaPrad, Joan Livingston-Webber, Angela Lynn, Ron Williams, Marianne Woods, Charles Wright I. Consideration of Minutes A. 1 December 2009 MINUTES APPROVED AS DISTRIBUTED II. Announcements Approvals from the President and Provost Approvals from the President Revision of definition of option: For majors that have options, the core requirement shall be met as follows: a) non-comprehensive majors will have at least 9 s.h. of unique, invariant, required courses; and b) comprehensive majors will have at least 12 s.h. of unique, invariant, required courses. All options within a single major will have the same core. Chairperson DeVolder pointed out this definition replaces the prior recommendation approved by Faculty Senate. Sign-off/veto authority was granted for the Provost and Academic Vice President for technology decisions affecting academic affairs. The President was unable to approve the Assistant Vice President for Technology position for the Provosts office due to budget concerns. The President will revisit this request at a later date. Senator Rippey asked if, in light of President Goldfarbs retirement plans, this topic could be brought up again at a Senate meeting next year rather than depending upon the new President or someone from his office to bring it up for reconsideration. Chairperson DeVolder responded a senator serving on Senate next year could bring up the issue again, or a permanent note could be included in the record of todays proceedings. Motion: That there be a note in the permanent record indicating that Faculty Senate would like the Executive Committee to raise next year the issue of a position for an Assistant Vice President for Technology in the Provosts office (Rippey/Pynes) MOTION APPROVED 19 YES 0 NO 1 AB Approvals from the Provost a. Requests for New Courses i. ANTH 310, Methods in Physical Anthropology, 3 s.h. ii. ANTH 417, Primate Ecology, Behavior, and Evolution, 3 s.h. iii. ENGR 320, Mechanical Design, 3 s.h. iv. ENGR 340, Manufacturing Engineering, 3 s.h. v. ENGR 351, Engineering Material Science, 3 s.h. vi. ENGR 370, Micro-electronics I, Circuit Analysis and Design, 3 s.h. vii. SOC 334, Contemporary Sociological Theory, 3 s.h. b. Requests for 鶹 in Options i. History Option A (History) ii. History Option B (History Teacher Certification) c. Request for Change in Major i. Sociology d. Requests for WID Designation i. HIST 420, Illinois History, 3 s.h. ii. HIST 491, Capstone Seminar in History, 3 s.h. iii. History Option A (History) iv. History Option B (History Teacher Certification) e. Request for Discipline-Specific Global Issues Designation i. HIST 304, United States Military History, 3 s.h. ii. HIST 401, American Diplomatic History, 3 s.h. iii. HIST 424, History of Flight Culture, 3 s.h. f. Request for General Education Global Issues Designation i. HIST 145, History of Asia, 3 s.h. ii. IS 325, Global Social Networks, 3 s.h. B. Provosts Report Provost Thomas informed senators that 鶹 is still experiencing a serious cash flow problem as a result of delays from the state in providing the funding appropriations this fiscal year. 鶹 is still expecting $21.6 million from the state, which is down from previous figures. Provost Thomas stated the University is slowly receiving reimbursements from the state but stressed that in order to meet monthly payroll obligations, it is imperative that all University offices limit spending to immediate operational needs only. This information has been provided on the 鶹 website, as well as in his conversations with deans, who have been reporting the information to chairs and thus to faculty. Provost Thomas pointed out that the State of Illinois has not allowed any universities to default on their payroll obligations, and he expects this to continue. He added that if there is a shortfall in state reimbursements for any month, 鶹 has reserves to draw from if necessary as a result of such cautionary steps as freezing spring hiring, travel expenses, and all but the most necessary purchases. Requests for purchase over $500 and travel requests now are submitted by chairs to their deans, who submit the requests to the Provost for approval. Departments may continue to submit requests for purchase to the Purchasing Office so that bids can be obtained; however, orders will not be placed at this time for those requests. Provost Thomas stated he has had to withhold approval of $50,000 earmarked last semester for the Provosts Travel Awards for spring semester. The $50,000 approved for the fall 2009 award will continue to be paid out. He wants faculty to continue to submit applications for the spring award, stating that if money becomes available, it will be awarded based upon the committees recommendations. Provost Thomas expressed the importance of faculty travel for conferences and professional development, and noted that the award was put in place because of concerns expressed to him about the lack of sufficient travel funds. Provost Thomas stated that most searches for faculty hiring next year will continue, but deans have been asked to identify positions that could be deferred for one year. The Provost stated the administration continues to look at student credit hour (SCH) production, number of majors, class enrollments, staff costs compared to programs at other universities, and various other factors in deciding what positions to approve for next year. He commended the deans for making tough decisions during the current economic crisis. Provost Thomas stated that despite funding concerns, it is still important for the University to engage in the annual consolidated budget process. Guidelines for the 2010 report are available on the Provosts website. Deans will publicly present their reports on March 30 in Sherman Hall 205 with a CODEC connection to Horrabin Hall 1 and 鶹QC Room 106. Directors will present their consolidated budget reports on April 6 in Sherman Hall 205. Information from each colleges report will be used by the Provost to prepare the Academic Affairs consolidated budget report. Today and for the past several days, representatives of AACSB International, the business school accreditation board, have been on campus as part of the College of Business and Technology reaccreditation process. Provost Thomas stated their findings should be available sometime in March. The Provost stated that he recently learned that the B.S. in Athletic Training accreditation visit held last fall resulted in reaccreditation for that program. The University next year will receive visits from NCATE and the Higher Learning Commission of the North Central Association. The Provost informed senators that program reviews are listed on the Provosts website for this year and next; Associate Provost Dallinger is heading up this effort. Provost Thomas believes the University is doing quite well mid-year at meeting its goals for the academic year. Senator Anderson asked if funds will be available through the Provosts Travel Awards for summer conferences. Provost Thomas replied he is hopeful funds will be available, even for this semester, if the University receives expected reimbursements from the state. C. Student Government Association (SGA) Report (Jillisa Benton, SGA Representative) Ms. Benton reported that SGA has begun the election process for the President, Vice President, and Board of Trustees Representative. Results of the student survey regarding plus/minus grading will be discussed at SGAs meeting tonight. Ms. Benton stated she will discuss this more at a future Faculty Senate meeting, noting that SGA may develop a resolution in regard to the issue. SGA has been working on a town-gown activity and continues to pursue the possibility of an ice skating rink. There have also been discussions about SGA sponsorship of a Winter Ball for the campus. D. Other Announcements As of August 19, 2010, 鶹 faculty will be required to participate in positive time reporting on electronic timecards. More information on this state-mandated process can be found at:  HYPERLINK "http://www.wiu.edu/newsrelease.sphp?release_id=7802" http://www.wiu.edu/newsrelease.sphp?release_id=7802. Senator Pynes pointed out that the guidelines mention time reporting that is considered permissible but not required, such as recording time on weekends and during break periods. He suggested that, as a body, Faculty Senate needs to contemplate whether 鶹 should establish more strict guidelines for faculty time reporting. He believes faculty should report all of their time worked because it is unknown how the state will use this data. He thinks Faculty Senate should take an active role in encouraging faculty to engage in more than just the minimum reporting requirements. CAGAS Chair Rich Filipink noted that University Professionals of Illinois (UPI) is working with 鶹s administration in order for UPI delegates and department reps to engage in positive time reporting this semester to test the system. Dr. Filipink noted those participating are encouraged to report their time fully, including weekends and evening work. Senator Erdmann asked how the new requirements fit within the context of federal labor laws and how salaried and hourly workers are defined. Assistant Provost Hawkinson responded he does not know of any conflict with federal labor laws. He pointed out that other units of the University, such as administrators, have already been engaging in positive time reporting, including weekends and evenings. He noted that administrators and faculty, unlike hourly employees, are just required to report time worked, with no minimum or maximum number of hours required. He informed senators that the news release on the 鶹 website includes a link to the state law pertaining to this issue. Chairperson DeVolder explained that classroom hours for faculty will be automatically entered into the reporting system; other hours worked are up to the faculty member to report. He stated there is an underlying assumption that faculty will report fully and accurately all work-related activities, but he believes it is likely that some faculty, on principle, may not do so, and he is unsure what will happen as a result. He added it is also not clear what will happen to the information or how it will be used by the state. Senator Pynes reiterated that, independent of anything UPI might pursue, Faculty Senate should consider developing a resolution to encourage faculty to always report their time fully and accurately. Chairperson DeVolder responded that if a senator wishes to develop a resolution, the Senate could act upon it. Flyers will be mailed next week to department chairs and deans regarding three-year vacancies on Faculty Senate to be filled in fall 2010. Three at-large positions are available, as well as two seats for college representatives from Arts and Sciences, one from Business and Technology, and one from Education and Human Services. Additionally, Faculty Senate has one immediate vacancy for spring semester 2010 only for the College of Fine Arts and Communication to replace Senator Lisa Miczo, who has assumed duties as Communication Department Chair. The Presidential Search Consultant, David Mead-Fox from Korn/Ferry International, will speak to the 鶹 Illinois University campuses about the search process on April 26 through 28. Two open sessions have been scheduled for faculty input: Monday, April 26, 4:00-5:00 p.m. University Union Lincoln Room Wednesday, April 28, 9:00-10:00 a.m. Room 231, 鶹-Quad Cities Biennial Reapportionment Results Every other year, at the end of fall semester, faculty are counted by the Faculty Senate office in order to determine senatorial representation for the next two years. The count performed at the end of 2009 resulted in no change to representation for the four colleges. Faculty Senate constituents at this time total 649 faculty, with six senators assigned to Arts and Sciences/University Libraries, three to Business and Technology/Illinois Institute for Rural Affairs, four senators for Education and Human Services/Counseling Center, and two seats assigned to Fine Arts and Communication. III. Reports of Committees and Councils Council on Admission, Graduation, and Academic Standards (Richard Filipink, Chair) Proposed Revisions to Evidence of English Proficiency Requirement Dr. Filipink informed senators the request to revise the current policy originated with the Center for International Studies. He noted one reason for the request was for greater transparency: current guidelines specify three methods to meet 鶹s evidence of English proficiency requirements satisfactory scores on the Test of English as a Foreign Language (TOEFL) or on the 鶹s English as a Second Language (WESL) placement test, or successful completion of the program offered through the WESL Institute but additional internal guidelines have traditionally been applied as well. The new policy would make those internal guidelines explicit, as well as adding information pertaining to the International English Language Testing System (IELTS), which is taken by a number of entering international students. Senator Rippey noted that on the accompanying documentation listing English-speaking countries for which evidence of English proficiency is not required, Quebec is specifically omitted from the listing for Canada. She noted that schools in Quebec require fluency in both English and French and that the province is bilingual, so those students coming to 鶹 from Quebec should not be required to prove their English proficiency. Dr. Filipink stated he will pass along Senator Rippeys concerns to the Center for International Studies. REVISED POLICY APPROVED WITH NO OBJECTIONS Proposed Posthumous Degree Policy Dr. Filipink reported the request to develop a policy for awarding of posthumous degrees originated with the Registrars office. Currently, an ad hoc procedure is used to award degrees to students who perish close to their graduation date. Dr. Filipink stated the proposed policy is similar to those in place at peer institutions. The proposal states that An undergraduate student will be considered for a posthumous degree if, at the time of death, the student was currently enrolled or actively pursuing the degree, in good academic standing, had at least a 2.0 cumulative, major and minor GPA, and was within 18 semester hours of completion of all requirements for the degree. Senator Pynes asked how the 18 s.h. requirement was determined. Registrar Angela Lynn responded 18 s.h. is consistent with usage at other institutions, some of which require students to be within 15 s.h. of graduation and others which require students to be enrolled in their graduating semester. Senator Pynes pointed out that granting a deceased student a posthumous degree in his or her senior year does not impede the academic integrity of the University. Senator Pynes stated while he understands the need for a policy, he would like for it to be less restrictive. Senator Anderson pointed out that the proposal provides for the waiving of the 18 s.h. requirement with support of the department chair. Chairperson DeVolder informed senators that if the desire of the Senate is to change the time frame or number of required hours for the policy to take effect in order to enable all students who pass away in their senior year to be eligible, a senator can object to the report and the Senate can recommend to the President that it be approved in an amended version; he added that if senators are comfortable with the policy because it provides for exceptions to be made, the report can go forward with no objections. Senator Pynes noted that if a student has not yet taken one core course necessary for his or her degree program prior to death, that student would not automatically be eligible for the posthumous degree. Dr. Lynn pointed out if the degree requirements are not met, it only means that the students chair and dean are contacted to request a letter of support for awarding the posthumous degree, which should include a notation that any remaining credits required for the major are waived. She added that this is necessary in most cases because the 18 s.h. requirement is usually not met upon the death of a student. Senator Singh suggested 鶹 formalize a method for making parents aware of the possibility of awarding a posthumous degree for a deceased son or daughter, noting that such a possibility would be the last thing on parents minds at the time. He believes instead of requiring parents to initiate the request for a posthumous degree, as specified in the policy as the typical method to start the process, 鶹 should take on the onus of undertaking the preliminary work needed and invite parents to the graduation ceremony awarding their child the degree. Senator Pynes agreed. Dr. Filipink pointed out that there is no restrictive requirement in the policy regarding who must make the request for a posthumous degree; he pointed out that an instructor, department chair, or dean can request the recognition. Provost Thomas told senators he has dealt many times with the awarding of posthumous degrees, and all of those cases have been generated within the institution, generally from a faculty member. He said in many cases, parents do not know enough about the posthumous degree to initiative the process, but once the degree is granted, they almost always attend the graduation ceremony. Dr. Lynn explained that the University is typically informed about the death of a student by the family communicating to the Office of Student Development and Orientation (SDO). SDO checks the students progress toward completing his or her degree program, and at the appropriate time contacts the parents to see if they would like for their child to receive a posthumous degree. Dr. Lynn is not sure the University should automatically initiate awarding of a posthumous degree without taking the parents feelings and wishes into account. Senator Singh agreed parents should be given the opportunity to decide if they wish their child to receive the posthumous degree once the preliminary work has been undertaken by the University, and only if it is okay with the parents should the child be recognized at graduation. Chairperson DeVolder clarified he believes senators would like to see the University Office of Student Development and Orientation actively pursue the awarding of posthumous degrees instead of waiting on a request for the process to be initiated. Senator Singh agreed. SENATOR SINGH OBJECTED TO THE REPORT Senator Singh requested that the Senate Executive Committee amend the report and bring it back to the next Senate meeting for further consideration. Chairperson DeVolder clarified the Executive Committee will revise the report to make explicit that SDO actively initiate the posthumous degree process without it being requested and will offer the possibility to the family of the deceased student. Senator Pynes added he would also like the policy revised so that any student who dies in his or her senior year would be automatically eligible. Council on Curricular Programs and Instruction (Jim LaPrad, Chair) 1. Requests for New Courses ARTS 210, BFA Entry Portfolio Review, 0 s.h. Senator Rippey noted that the request does not list any class hours per week. She asked if the instructor meets with students individually, how students are informed about the course, and what actually occurs, noting that it is not clear why ARTS 210 should be a course when it seems to be just a process. Art Department Chair Charles Wright responded students are informed by their advisors that they are required to meet with the instructor to complete this course after they have finished their core courses. Senator Rippey asked if the catalog should state more explicitly that this course is processed through advising, adding that the catalog is a contract with the students and should make clear what is expected of them. Senator Pynes noted that Faculty Senate passed ECON 497 last year which is similar to ARTS 210 0 s.h. and advising-based. He suggested the undergraduate catalog be consulted to see how that course is reflected. ARTH 284, History of Non-鶹 Art, 3 s.h. Senator McNabb noted that the request does not indicate a need for redistribution of teaching load or additional library resources. She asked if students are receiving information about non-鶹 art in some courses already and if the department has faculty who are experts in this field and will be teaching this topic more specifically. Dr. Wright responded the department has two full-time and one part-time faculty members who are capable and qualified to teach this material, the department is also hiring a replacement faculty member and stipulating that the person hired be capable of teaching ARTH 284. Senator McNabb asked how resources are already available if the course material is not being currently taught. Dr. Wright explained some elements of non-鶹 art are discussed in upper-level courses, but it is not specific. He added that accreditation teams recommended offering this material to students earlier in their academic careers; in particular, education students are tested on this information and are not currently receiving the material specifically enough to satisfy their needs. Senator Anderson remarked that, although she does not object to the course, it would have been nice for the department to have contacted Anthropology for a letter of support because that department deals specifically with non-鶹 cultures. ARTH 397, African Americans in Art, 3 s.h. ARTS 410, BFA Senior Exhibition, 1 s.h. ARTS 495, Professional Practices in the Arts, 3 s.h. ENG 291, Introduction to New Media Literature, 3 s.h. NEW COURSES APPROVED 2. Requests for 鶹 in Options a. Art b. Art Teacher Education CHANGES IN ART AND ART TEACHER EDUCATION OPTIONS APPROVED Liberal Arts and Sciences Paired Minors Emphasis Senator Pynes noted that the Bachelor of Liberal Arts and Sciences (BLAS) was primarily designed to serve students in the Quad Cities, but it now appears that nearly 100 students in the degree program are based in Macomb. He believes that if curricula primarily offered on the Macomb campus are added to the BLAS, students will be encouraged to consider choosing it rather than other disciplinary programs, which is a concern since there is currently so much emphasis on majors and enrollment. Senator Rippey stated it is unclear from the request how the paired minors are intended to work. CCPI Chair Jim LaPrad noted a new program is not being proposed, but just revision of an existing program. Associate Provost Dallinger stated that it was explained at CCPI that the minors are grouped together so that students have a broader range within their degree. SENATOR RIPPEY OBJECTED TO THE OPTION The request for changes to the Liberal Arts and Sciences major will return to Faculty Senate for further consideration during Old Business on February 9. 3. Requests for 鶹 in Majors English Fine Arts CHANGES IN MAJORS APPROVED Council for General Education (Steve Bennett, Chair) Request for Inclusion in General Education ARTH 284, History of Non-鶹 Art, 3 s.h. It was noted that the course has received recommendation from the Council for inclusion in both the Humanities (Fine Arts) and Multicultural categories. GENERAL EDUCATION DESIGNATION APPROVED Council for International Education (Kevin Bacon, Chair) 1. Requests for Discipline-Specific Global Issues Designation a. ENG 392, National Cinemas, 3 s.h. b. ENG 474, World Englishes, 3 s.h. c. HIST 346, History of Japan, 3 s.h. d. JOUR 410, International Communication and the Foreign Press, 3 s.h. DISCIPLINE-SPECIFIC GLOBAL ISSUES DESIGNATION APPROVED 2. Request for General Education Global Issues Designation ENG 358, Studies in Non-鶹 Literature, 3 s.h. GEN ED GLOBAL ISSUES DESIGNATION APPROVED Council for Intercollegiate Athletics (Marianne Woods, Chair) The Council for Intercollegiate Athletics, following up from a request by Faculty Senate in September, submitted an analysis of student-athlete missed classes from fall 2008 to present and the results of a review of missed class policies at peer institutions. NCAA Faculty Representative Tom Cody explained the Council tracks each class missed by individual students by comparing their class schedules to the team schedules. He explained if only one student from a team misses class perhaps because of travel time requirements conflicting with one students evening class it counts as a miss for the entire team. Senators questioned whether this was the most accurate way to reflect the number of classes missed by student-athletes and suggested other methods of record keeping. NO OBJECTIONS TO THE REPORT F. Committee on Committees (Martin Maskarinec, Chair) Senator Maskarinec explained that interested faculty have until tomorrow to volunteer for service in new positions on technology committees. Faculty currently serving on those committees were asked their preferences regarding term limits as the technology committees transition from ad hoc to standing committees. SENATE COUNCILS: Council for International Education Richard Hughey, Music replacing Ming-yi Wu Spr 10 only FA&C UNIVERSITY COUNCILS: University Honors Council Anna Valeva, ISDS replacing Yeongkwun Kim Spr 10 only B&T UNIVERSITY COMMITTEES: University Technology Advisory Group Terry Clayton, Comp Sci term limit set for established position 2011 鶹QC Rafael Obregon, Eng Tech term limit set for established position 2011 B&T Anna Valeva, ISDS term limit set for established position 2012 B&T Betsy Hommel, Curr & Instr term limit set for established position 2011 E&HS John Hemingway, RPTA term limit set for established position 2012 E&HS John Cooper, Music term limit set for established position 2011 FA&C Web Accessibility Committee Bradley Dilger, Eng/Jour term limit set for established position 2010 A&S AD HOC COMMITTEES: Academic Calendar Committee P. K. Babu, Physics new position At-large Darlos Mummert, SPED new position At-large Tara Westerhold, Econ new position At-large ALL NOMINATIONS APPROVED IV. Old Business None V. New Business Presidential Search Committee Representatives Board of Trustees representative and Presidential Search Committee Co-Chair Bill Epperly has asked Faculty Senate, in a letter dated January 19, to name representatives to the Presidential Search Committee, preferably by March 1. Typically, the Faculty Senate Chair serves as Co-Chair for presidential search committees, and Chairperson DeVolder told senators he has been working with members of the Board of Trustees on this effort since August. Faculty Senate is being asked via Mr. Epperlys letter to provide five faculty representatives who would be nominated and elected by faculty in the four colleges and Library and one at-large representative, named by the Chair of Faculty Senate. The 鶹QC faculty representative will be nominated and elected by the Quad Cities Faculty Council. Chairperson DeVolder recommended to senators they consider following the practice used during President Goldfarbs election, which duplicates the petition method used to elect senators. He said faculty can be notified of the need to obtain signatures on presidential search committee petitions, and a slate of candidates can be compiled with voting by college faculty for contested seats. Chairperson DeVolder stated he thinks this method would provide an opportunity for faculty to express their interest in serving by the process of collecting signatures of support from their peers. Senator Pynes asked how the apportionment of faculty representation was determined. Chairperson DeVolder responded the composition of the search committee was based on that of the previous search committee when President Goldfarb was hired and was determined and approved by the Board of Trustees. He stated letters have been sent to all constituency groups that are to provide members to the search committee. NO OBJECTIONS TO THE PETITION METHOD OF ELECTING SEARCH COMMITTEE REPRESENTATIVES Senator Pynes suggested Faculty Senate consider pointing out to the Board of Trustees the inequities in the ratio of representatives proposed for the Presidential Search Committee. He pointed out that, according to the most recent Faculty Senate reapportionment, there are 243 full-time faculty in the College of Arts and Sciences, 121 in Business and Technology, 171 in Education and Human Services, 98 in Fine Arts and Communication, and only 16 full-time faculty in University Libraries. Senator Pynes does not think University Libraries should be assigned one representative for 16 faculty members, preferring instead that Search Committee be composed of one faculty member from each college and two at-large, one of those to be appointed and one elected. He explained faculty librarians could run in Arts and Sciences or at-large, as is the case for Senate elections. Chairperson DeVolder stated he would pass on Senator Pyness recommendation to the Board of Trustees. In response to a question about the nature of the recommendation, Chairperson DeVolder clarified he would take the comment to the Board of Trustees as a concern expressed by a faculty senator, not as a recommendation of the full Senate, unless there is a motion to deliver a more formal message to the Trustees. 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