ࡱ> ` mXbjbj 7GP%  \;\;\;8;d;\ 6`<`<"<<<]=]=]=$ֹh>۷ FC]=]=FCFC۷ <<NHNHNHFC < <NHFCNHNH y<T< (n\;DTP06μ6Fμyμ y< ]=r>NH?@]=]=]=۷۷Gd]=]=]=6FCFCFCFC $$D $  WESTERN ILLINOIS UNIVERSITY Regular Meeting of the FACULTY SENATE Tuesday, 7 February 2006 4:00 p.m. Capitol Rooms - University Union A C T I O N M I N U T E S MEMBERS PRESENT: Ms. Allen, Mr. Bennett, Mr. DeVolder, Mr. Erdmann, Mr. Hall, Ms. Jelatis, Ms. Livingston-Webber, Ms. McCain, Mr. Meegan, Ms. Meloy, Mr. Miczo, Mr. Ness, Mr. Orwig, Mr. Rabchuk, Mr. Rock, Ms. Shouse, Ms. Sonnek, Mr. Thompson, Ms. Wolf, Ms. Young Dale Hample, Parliamentarian MEMBERS ABSENT: Mr. Adkins, Mr. Clontz GUESTS: Barb Baily, Bridget Early, Lance Ternasky, Chris Thomas, Amy Vetter, Matt Yarnell, Dean Zoerink I. Consideration of Minutes 24 January 2006 Corrections: In the Committee on Committees report, since Kate Pohlpeter is already serving on the Board of Trustees/BA Advisory Board, she could not be appointed to fill the current vacancy from the College of Fine Arts and Communication. In approving new course EM 461, the Senate recommended that the form be changed to show that it is a non-required course. Add Senator Young to the Members Present at the meeting. On page 7, paragraph 3, change Fran Hamilton to Fran Hainline. APPROVED AS CORRECTED II. Announcements A. Approvals from the President and Provost 1. Approvals from the President a. Administrator Selection Policies b. Departmental Status for Communication Sciences and Disorders Division c. Policy on Award of an Honorary Degree 2. Approvals from the Provost a. Requests for New Courses i. EM 276, Introduction to Hazards, 3 s.h. ii. EM 304, Principles of Emergency Management, 3 s.h. EM 305, Dimensions of Disaster, 3 s.h. EM 306, Individual and Community Disaster Education, 3 s.h. EM 460, Weapons of Mass Destruction in Health Science, 3 s.h. EM 461, Business and Industry Emergency Management, 3 s.h. EM 491, Emergency Management Internship, 9-12 s.h. Request for WID Approval EM 305, Dimensions of Disaster, 3 s.h. Request for Change in WID Requirement i. MATH 444, Undergraduate Research Project, 1-2 s.h. Request for S/U Grading and 2.5 GPA in Major EM 491, Emergency Management Internship, 9-12 s.h. Request for New Major Emergency Management Request for Change in Minor Occupational Safety Request for Change in Option i. Athletic Training B. Provosts Report Associate Provost Baily updated senators on the status of ongoing administrative searches. The search committee for the Dean of the College of Business and Technology is currently making reference calls, and Dr. Baily stated they seem excited by their pool of candidates. Two candidates have already participated in campus interviews and two more are scheduled for the Director of the Illinois Centennial Honors College. Dr. Baily stated this search is expected to be completed by the first part of March. Another search committee is currently making reference calls for a Director of Alumni Programs and hopes to have candidates on campus later in February. Applications are still being received for the Director of the Center for International Studies; Dr. Baily stated that applications will probably be reviewed in mid-February. Applications are also still being received for a Dean of University Libraries. Dr. Baily was asked about the perception that persons who are not specifically listed on resumes cannot be called as references. Senators provided information about this process on searches in which they have participated. One senator stated that the Affirmative Action Office had informed her that it was up to the candidate to give permission for the search committee to call persons for references who are not listed on his/her resume, but that when the process has reached the point of a few finalists, it is allowable to push candidates for permission to call other references not listed. Senators were advised, though, to call the Affirmative Action Office if they have questions regarding the search process. Dr. Baily announced that three new Trustees have been appointed by the Governors Office to replace Lorraine Epperson, Bill Edley, and Dace Richardson. She stated that Steven Nelson is a Quad Cities attorney and that Bob Cook and Bill Griffin are retired 鶹 professors. The three will be on campus prior to the March Board of Trustees meeting for a general orientation and meeting with the vice presidents. Dr. Baily told senators that their colleages in the Colleges of Arts and Sciences, Education and Human Services, and Fine Arts and Communication are being contacted to begin the deans review process for those deans who have now been in their positions for two years. C. SGA Report Matt Yarnell reported that SGA has a new Vice President, Amy Vetter, and a new Speaker of the Senate, Jessie Kallman. SGA has been reviewing a bill regarding student fees. Mr. Yarnell thanked Faculty Senate for working with SGA to develop a resolution to address the need for online course information. D. Other Announcements Chairperson Rock provided an update on Senate elections. Nominating petitions have been requested by a mailing to deans and department chairs and an announcement to the listproc. One petition has been received for one vacancy at the 鶹 Quad Cities Center, three petitions have been received for the three vacancies within the College of Arts and Sciences, one petition has been received so far for two vacancies in the College of Education and Human Services, and two petitions have been received for three at-large vacancies. The deadline for petitions is the end of today. Chairperson Rock stated that past practice has been to declare elected those faculty who have submitted petitions if the number of petitions is less than or equal to the number of relevant vacancies, while then extending the deadline for the still vacant seat(s). Chairperson Rock has emailed senators asking for details regarding problems they or their colleagues have experienced with the Union Bookstore this semester. The Faculty Senate Office is compiling the information to present to Bookstore representatives prior to their meeting with Faculty Senate on February 21. 1. Proposed Academic Calendars, 2008-2010 Senators were provided in their packets with proposed academic calendars for Fall 2008 through Spring 2010. In response to a question from senators regarding why 鶹 observes Lincolns Birthday rather than Presidents Day, Associate Provost Baily stated that the Board of Trustees regulations allow for establishment of holidays, and the BOT in the past has been very adamant that the University recognize Lincolns Birthday since we are a state-supported institution. She added that if Faculty Senate wishes to develop a proposal to change the holiday observance from Lincolns Birthday to Presidents Day, that could be presented to the Provost since he is currently looking for responses from constituent groups to the academic calendar. Senators stated that observing Lincolns Birthday on a Tuesday or Thursday can be inconvenient, particularly to those courses with labs. III. Reports of Committees and Councils A. Committee on Committees (Joan Livingston-Webber, Chair) SENATE COUNCILS: Council for International Education Yan Lwin, Physics formerly expired in 2006 08 A&S Chandra Amaravadi, IMDS formerly expired in 2007 08 B&T Felix Chu, Library formerly expired in 2007 08 Lib Senator Livingston-Webber explained that the recommendation was made to extend terms of three CIE representatives because as it is currently established, no vacancies would have occurred on the Council for 2008. UNIVERSITY COMMITTEES Committee on Honorary Degrees (adjustment of terms and reappointment of four current members) William Howard, Art replacing William Howard 07 At-large Lori Kanauss, DFMH replacing Lori Kanauss 08 At-large Farideh Dehkordi-Vakil, IMDS replacing Farideh Dehkordi-Vakil 08 At-large Bill Thompson, Library replacing Bill Thompson 09 At-large Senator Livingston-Webber explained that as a result of the revisions made at the last Senate meeting to the Policy for Award of an Honorary Degree, one current member of the Committee whose term was to expire in Fall 2006 agreed to step down early, and Senator Thompson agreed to extend his term by one year, to 2009, so that the remaining members of the Committee would have appropriately staggered term expirations. UNIVERSITY COUNCILS: Sherie Brigham, Eng replacing Doug Dixon 06 鶹QC There were no further nominations. All nominees were appointed by acclamation. Online Course Descriptions Subcommittee (Bill Thompson, Chair) 1. Report and Recommendation Senator Thompson presented a recommendation that: 1) The University ought to create and maintain a centralized web accessible database that will allow faculty to upload information about classes and students to access that information. 2) The Senate should charge an ad hoc committee with coordinating the implementation of this database. This committee should include members from various constituencies involved: faculty, student, administration. 3) This committee should regularly report on the databases implementation and adoption rate. The report goes on to state that This recommendation takes two things as given: 1) That sharing information about class format, field trips, special projects, textbook prices, etc. is reasonable, and 2) That sharing this information is voluntary on the part of faculty. The report points out that This model has advantages in that it will not burden individual faculty or individual departments with keeping and maintaining their own class information. The university will be able to accurately measure how many students are using the database. Senator Thompson stated that Provost Rallo has volunteered to provide the necessary funds to create and maintain the database, should it be approved by Senate, but that he wishes at some point to determine the adoption rate of the system to see if it justifies ongoing support. Senator Thompson stated the committee could consider first creating a model that could be used by a select group of students to get feedback on any problems and to determine initial faculty adoption and student user rates. When asked if the proposed centralized database would replace successful systems already in place, specifically that used by the English Department, Senator Thompson replied that it would not have to replace that system but could include a link to the departments already-established website if that is what they want to do. One senator asked if advisors were to be expected to maintain the database but the intention is not for advisors to take on these duties. Senator Thompson said he has already been approached by faculty who have volunteered to help design the system. A senator asked if the system were to be dismantled if not enough students use it. Student Government Association President Bridget Early stated that SGA has worked really hard with everyone involved to make this vision a reality, and that SGA will continue to work to get students involved in utilizing the system so that no University funds are wasted. It was noted that the subcommittee report states that The database could be constructed so that information may be selectively released to students and that faculty syllabi could be released or not as preferred. Faculty will still need to distribute hard copies of syllabi the first day of class since there will be no guarantee that students will obtain the syllabus from the online information system. One senator asked whether the site would include a statement that professors reserve the right to make last-minute changes to the information posted, and Senator Thompson responded that such a statement will be included and that it will be clear that the site is only intended to be a guide for students. Senators discussed concerns brought up earlier last semester regarding students using online course information to shop for easier courses, leading to faculty feeling they are competing for students. One senator stated that professors teaching difficult or challenging courses may choose not to put the information on the site since it might discourage students from registering. SGA Vice Chair Amy Vetter stated that the original intent of the request by SGA was to obtain greater textbook information than what is currently available. Senator Livingston-Webber stated she has not heard of this being a problem in the English Department, which already posts course information online. One senator remarked that students already have an underground network to communicate which professors and classes are difficult and that this will exist whether the web link is developed or not. Another senator added that perhaps development of an online course information system may at least increase the likelihood of more accurate information being disseminated rather than information based upon hearsay. NO OBJECTIONS Senator Thompson stated that a model system would probably not be available until Spring 2007 at the earliest. He said that it will be previewed for Faculty Senate to provide input prior to its implementation. In response to a question regarding the formation of the implementation committee, Chairperson Rock stated that the Executive Committee will discuss this at its February 14 meeting. SGA Board of Trustees Representative Chris Thomas thanked Senator Thompson and the Faculty Senate for their hard work and for approving the proposal. IV. Old Business Proposed American Humanics Minor Discussion on the American Humanics minor, proposed by the Department of Recreation, Park and Tourism Administration, was tabled at the January 24 Faculty Senate meeting. Chairperson Rock told senators that the Executive Committee had discussed two possible solutions to concerns expressed at that meeting: change RPTA 475 from a 1 s.h. to a 0 s.h. course, and to make it an irregularly scheduled class. Chairperson Rock added that RPTA would be agreeable to these changes if the Senate recommends them. One senator asked about a topic brought up at the Executive Committee meeting: whether it is appropriate to approve a minor that contains 275/475 courses. Chairperson Rock explained that, since those are experimental courses, they can only be offered twice before being established as permanent courses. Senator DeVolder stated that he has spoken to CCPI members who assured him that the issue of approving a minor containing experimental courses also came up at their meeting but that they approved it after assurances that the department would follow up with a permanent request. RPTA professor Dean Zoerink added that the department submitted the minor with experimental numbers because they only received approval from American Humanics to offer it in late fall and wanted to begin the approval process as soon as possible. He stated that the department is just beginning the process of developing the 275/475 courses into full course requests and that they have not yet been presented to CCPI. One senator noted that if the department does not convert the experimental courses into permanent ones, the minor could only be offered twice so that is a pretty strong incentive. In response to a question regarding whether the minor is necessary for obtaining American Humanics certification, Dr. Zoerink stated that in order to obtain the certification, a student must meet a number of competencies which would be accomplished by obtaining the proposed minor and attending the American Humanics Management Institute (RPTA 475). But Dr. Zoerink, when asked, stated that a student could potentially be certified without attaining the minor, although this would need to be coordinated with American Humanics and a student could not do it independently. Motion: To change RPTA 475 within the minor to a 0 s.h. course, dropping the total number of semester hours for the minor from 20 s.h. to 19 s.h. (Ness/Meloy) Friendly amendment: That RPTA 475 be graded S/U (Erdmann) MOTION APPROVED WITH FRIENDLY AMENDMENT 19 YES 0 NO 1 AB When asked if students could substitute another experience for the American Humanics Management Institute, which this year required a trip to California, Dr. Zoerink stated that, although it would be preferable for students to attend, he could review a students experience and if it included a comparable conference, such as one involving social work, RPTA, or counseling, he might approve it as a substitute. When asked if this consideration would be extended to current 鶹 students or just to entering transfer students, Dr. Zoerink replied that he would consider it of any student who requested, but he would have to employ his own judgment relative to matching the students documentation to the competencies required by American Humanics. Dr. Zoerink pointed out that this information is alluded to within the request for the minor, which states that The following courses, or their equivalents, should be selected REQUEST FOR NEW MINOR APPROVED AS AMENDED 18 YES 1 NO 1 AB Policy on Final Examinations CAGAS voted unanimously on January 26 to change provision #4 of the Policy on Final Examinations, which presently states that students who have more than three final exams scheduled on the same day should contact the instructor of the course having the largest enrollment and that instructor must allow a rescheduling of the examination. CAGAS recommended changing the word largest to smallest within this provision. According to an email from CAGAS Chair Ken Mietus, The rationale for this change was that this policy is particularly inconvenient for faculty members who have more than one large section of a course. In a class of 90-100 students, it is not untypical for 3-4 students to have requests for rescheduling. Modification of the policy would spread the inconvenience more equitably among faculty. A show of hands was requested to indicate how many senators had ever been asked to reschedule a final exam by a student who was scheduled to take more than three on one day. Three senators indicated they had experienced this situation. One of the senators simply gave the student the exam during another section of the course; the other two indicated no problems with rescheduling the test, putting it at the bottom of the stack to be graded, and grading it with the others from the class. One senator remarked that if a class has fewer students, those tests may be completed and final grades ready to turn in sooner; then, if a students exam has to be rescheduled, the professor would have to wait on that before turning in the grades for that class. On the other hand, if a class has a large number of students and one asks for rescheduling, probably the professor would not have completed grading the tests by the time that students is submitted, so it could just be added to the bottom of the stack to the graded. Another senator disagreed, stating that obtaining a room, a proctor, and matching the proctors schedule to the students schedule would be less of an inconvenience in a small class than to do so several times for students in a large class. POLICY REVISION APPROVED 12 YES 3 NO 4 AB Policy on Departmental Responsibilities Chairperson Rock requested an extension for discussion of proposed changes to this policy. At the December 6 meeting, Faculty Senate had voted to replace all references to college within the policy to academic unit. Chairperson Rock stated that in some instances this is very awkward wording. He told senators he would like to make some adjustments to the policy, utilizing academic unit in some places, college in others, and entirely different wording in yet other places, then submit the amended policy to Faculty Senate at its February 21 meeting. Motion: To table (Wolf/Meloy) MOTION TO TABLE APPROVED 20 YES 0 NO 0 AB V. New Business None Senator Wolf reminded senators that the deadline to evaluate the Provost and President via online survey is February 10. Chairperson Rock sent a message to the Faculty Senate listproc this week encouraging participation and assuring constituents of the confidentiality of the surveys. Senator Wolf asked senators to encourage their colleagues to participate in the evaluation process. 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