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Regular Meeting, 27 September 2011, 4:00 p.m.
Capitol Rooms - University Union
A C T I O N M I N U T E S
SENATORS PRESENT: P. Anderson, B. Clark, G. Delany-Barmann, S. Haynes, R. Hironimus-Wendt, D. Hunter, I. Lauer, M. Maskarinec, B. McCrary, J. McNabb, K. Myers, K. Pawelko, B. Polley, S. Rahman, S. Rock, M. Singh, B. Thompson, T. Werner, D. Yoder
Ex-officio: Ken Hawkinson, Interim Provost; Tej Kaul, Parliamentarian
SENATORS ABSENT: N. Made Gowda, J. Rabchuk, R. Thurman
GUESTS: Ginny Boynton, Autumn Greenwood, Magdelyn Helwig, Jim LaPrad, Angela Lynn, Lea Monahan, Russ Morgan, Mark Mossman, Kathy Neumann, Nancy Parsons, Phyllis Self, Jack Thomas, Ron Williams, Linda Zellmer
Consideration of Minutes
13 September 2011
On p. 6, agenda item IV.A. incorrectly indicates that Jennifer McNabb will serve as the chair of the Committee on Provost and Presidential Performance. The Committee will elect its chair at its first meeting.
MINUTES APPROVED AS CORRECTED
Announcements
Provosts Report
President Thomas was invested as 鶹s 11th president last week. Dignitaries from around the country attended to honor 鶹 and celebrate this event. Many Quad Cities area dignitaries attended the investiture at 鶹QC. Interim Provost Hawkinson informed senators that the Presidents speech will be posted online in the near future.
Student Government Association (SGA) Report
(Autumn Greenwood, SGA Representative to Faculty Senate)
Ms. Greenwood reported that most members of the SGA cabinet were nominated for the 鶹 Homecoming Court. SGA recently held a weekend retreat to set goals for the upcoming year. Student representatives are beginning to be appointed to committees. SGA will be meeting in the near future with Bookstore Director Jude Kiah about the textbook rental program and questions that students have about that process.
Other Announcements
President Thomas
President Thomas announced that 鶹 today received $6 million from the state for FY 11; this brings the total still owed by the state for FY 11 to $18.6 million. The University also received $9 million toward FY 12. President Thomas stated that while these are positive steps and he is pleased with the funding that has been received, the University must continue to monitor spending. 鶹 currently has about $20 million in cash reserves, which is a good baseline and will assure that the University can meet payroll through December.
President Thomas informed senators that he participated in a conference call recently with other university presidents in order to create some principles that they feel should guide the states performance based funding initiative. The university presidents strongly feel that performance based funding should be based on new money and not affect current budgets, and that universities should not be compared to each other to determine levels of funding. President Thomas experienced performance based funding while at Tennessee, but in that state the money is in addition to normal budget funds. He also believes that institutions like 鶹 should not be compared to research institutions, for example, to determine funding levels. Senator Maskarinec asked if Illinoiss performance based funding will likely be relative to other institutions rather than absolute numbers or goals; President Thomas replied it appears that performance based funding in Illinois will be comparison based, institution to institution, and not absolute numbers.
President Thomas discussed his Presidential Initiatives, a five- to ten-year plan that is required for new 鶹 presidents. He told senators that the University must have a plan outlining how it should move forward even in times of diminished resources because eventually 鶹 will be judged on the choices it makes as an institution. The President
related that some of the suggestions made when he discussed his Presidential Initiatives with the Senate Executive Committee were incorporated into the current draft document. He stressed that the Presidents Initiatives are everybodys plan and he encourages input from all constituents across the campus.
President Thomas stated that 鶹s freshmen enrollment increased this year more than at any other time in the past four years. He wants to see the University continue to work on retention and graduation rates and do a better job of recruitment and targeted enrollment. Interim Provost Hawkinson and Interim Associate Provost Nancy Parsons are beginning work on increasing graduate enrollment. A committee is being developed to review the first year experience program where it is currently and where it should go in future and President Thomas stated that results will be brought to Faculty Senate at some point. President Thomas believes that the Honors College should be at the forefront of any university, and he has set a goal of enhanced recruiting for high achieving students.
New programs being developed for 鶹 include a Ph.D. in Environmental Science targeted for 2012-2014. A Ph.D. in Law Enforcement and Justice Administration and a new Pharmacy program are among those that President Thomas listed for future consideration. President Thomas related that Jack Stites had at one time approached him about a 鶹 pharmacy program, and one is currently being developed that would see students complete the first two years at 鶹 and the remaining two years at the University of Illinois Rockford or Champaign-Urbana campuses.
President Thomass vision for the Macomb Campus Master Plan includes steps toward completion of the Performing Arts Center. A parking deck was originally proposed for the area where the 鶹 marching band currently practices, but President Thomas has spoken with the Board of Trustees and they agree that this will likely not be feasible. Instead, consideration is being given to an additional parking lot with a valet service to transport individuals to performances. President Thomas will constitute a committee to examine the campus parking plan in spring 2012. He estimates that construction could begin on the Performing Arts Center in January 2013 with an estimated move in date of August 2015.
The Board of Trustees will vote Friday on whether to demolish the old Godfathers Pizza building. President Thomas has toured that facility and says it cannot be used for anything else for 鶹. He does, however, see the need to beautify 鶹s entrance off of US 67 by creation of a one-stop welcome center and enhanced signage. The Presidents Initiatives include renovation of the former Cinema I and II building into a Welcome Center that would include satellite offices from admissions, financial aid, and other student services. He related that often those attending Discover 鶹 have trouble finding buildings, for instance, and the proposed Welcome Center already offers ample parking and will provide a good location for students and parents to begin their visit to 鶹. President Thomas hopes the renovation of the Cinemas and the demolition of Godfathers can occur between now and 2013.
Under consideration in the Presidents Initiatives is relocation of the Universitys heating plant. President Thomas stated that the current heating plant in the middle of campus is an eye sore and will be demolished in spring 2012. He would like to see the heating plant relocated to the outskirts of campus.
President Thomas related that many individuals are coming up with ideas for the proposed Science Complex. One suggestion is that it include Beu Health Center, but President Thomas explained that student services dollars come from a different fund than dollars for academic buildings, so discussions are occurring to see how the University wishes to move forward.
In the Quad Cities, Phase I of the Riverfront Campus will open in spring 2012, with construction of Phase II scheduled for spring 2012 through fall 2014; planning and construction for Phase III is contingent upon the release of previously appropriated state funds. Individuals at 鶹QC should be able to move into the Riverfront Campus over the December-January break period this year.
The Presidents Initiatives include plans for increased scholarship funding for retention. Plans are in place to increase the Presidents Scholarship to a full ride for four years; this may be tied to students remaining on campus while receiving the scholarship. Scholarships will also be increased for high achieving students in the 鶹 region; President Thomas would like to expand efforts to attract regional students with high ACT scores to 鶹 by offering them scholarships early in their selection process. He also stated that the University will make an effort to develop more scholarships for those students in the middle range in order to create a balance of students that are brought in 鶹. Additionally, President Thomas wants to see the number of international students increased, and a review of campus internationalization will occur this fall. He would also like to see more funding devoted to marketing to better tell the 鶹 story.
The President continues to support the faculty travel awards, which he initiated in 2008 as provost. Those funds have been on hold throughout the years, but President Thomas pointed out that each year the University finds a way to release those funds to support faculty travel. He encouraged faculty to continue to apply for the funds. President Thomas included in his Initiatives a commitment to retention of faculty and staff. He reiterated his commitment to avoid the layoffs and furloughs that have occurred at other universities and is investigating other ways to retain 鶹s faculty and staff. One of those ways includes enhanced technology for faculty and staff; the President noted that funding has been targeted for enhanced technology for students, and he would like to see more done in this area for faculty and staff.
The President has asked Vice President Joe Rives to constitute strategic plan and master plan committees coming for fall 2011, and also plans to develop a strategic enrollment committee this fall. The President pointed out that 1,955 freshmen enrolled in 鶹 this fall, and this committee will examine how the University could accommodate anywhere from 2000 to 3000 freshmen in future. The committee will consider how much the University should grow in the future and whether its infrastructure can accommodate increased numbers of students.
Senator Thompson asked what efforts might be planned to support 鶹s international faculty. President Thomas agreed that the University could do a better job supporting its international faculty; traditionally, they have had to go through a lot of steps all over the campus when they first arrive at 鶹, but President Thomas hopes that efforts can be made to centralize this process. Interim Provost Hawkinson told senators that Tom Arkell, 鶹s immigration lawyer, held workshops last week in order to train many individuals across campus and put protocols in place to address existing difficulties. He stated the plan includes making international faculty aware of the deadlines that must be met and following them more closely through the beginning of their careers at 鶹. President Thomas believes that as 鶹 evolved and became larger, no one really trained or sufficiently prepared the individuals who handle this process, and many pieces across the campus needed to be brought together. Mr. Arkell was brought in last year to assist with this process.
Senator Delany-Barmann pointed out that undocumented students need support from the University to help them locate resources and negotiate the campus bureaucracy. She stated that because these students are not eligible for some resources, such as financial aid, they need assistance negotiating the system. President Thomas reported that Rick Carter, Director of the School of Distance Learning, International Studies, and Outreach, is working on this issue to develop a better plan to assist these students. Interim Provost Hawkinson added that some duties have been reassigned in order for one individual in Dr. Carters office to be more involved in this process. He related that the state of Illinois recently passed a law requiring undocumented students to receive support, and the state is developing protocols about which 鶹 students need to be made aware so that they can know that there are funds to help them with their studies. Senator Delany-Barmann recommended that some sort of publicity be developed so that the general student and faculty populations understand that these students can legally attend 鶹 and there is no animosity directed toward them.
Senator Rahman stated that the Welcome Center sounds like a great idea. She asked if the Science Center will be devoted to training, research, or both. President Thomas responded that it is hoped that Student Services can provide funds to create a new Beu Health Center which could interact with the Nursing program. He stated that some problems, however, might occur because the Science Center was already proposed to the legislature several years ago, and adding to or significantly changing that proposal may push it back on the list for funding. The President stated that there is a dire need for new facilities, citing the condition of labs in Currens Hall.
Senator Myers asked about the future of the Heating Plant Annex in light of plans for demolition of the current heating plant. Interim Provost Hawkinson responded that President Thomas approved last year an $800,000 renovation of the three-dimensional art facilities located in the Annex. Contractors will be brought to campus this fall to develop long-range plans for a visual arts facility on the current basketball court.
Senator Singh asked if there is a formal marketing plan for the University. President Thomas responded that Brad Bainter, Vice President for Advancement and Public Services, has been working on a marketing plan, but the President met with the Vice President this morning and believes that something more formal needs to be developed. Senator Singh pointed out that 鶹 has nine marketing professors who have consulted with Fortune 400 companies and may be worthy of working on this process. He noted that the University has experts in this field and believes they should be consulted. President Thomas agreed and told Senator Singh that he can consider it done. Chairperson Rock noted that he has seen large 鶹 billboards when traveling on I-80. President Thomas stated that there is a lot of 鶹 marketing occurring, but he thinks there needs to be an assessment of its results.
Senator Hunter remarked that he was dismayed to learn that the Presidents Scholarship is so weak, noting that his children received scholarships from out of state universities allowing them to attend for less than they would have spent in-state at 鶹. He noted that a scholarship allowing out-of-state students to receive tuition for in-state costs might be very attractive. President Thomas responded that Noel-Levitz made recommendations for increasing the Presidents Scholarship, and language is being developed regarding requirements to stay on campus in order to receive the full ride. He stated that research shows that students do better when they stay on campus. Ms. Greenwood noted that in the past few years several residence halls have been closed and asked if the University can support increased students residing on campus. President Thomas responded that formerly the University has had a great number of students residing in single rooms, but 鶹 is now going back to more double rooms in residence halls, which will provide a lot of space. Corbin and Olson Halls are undergoing renovation and will reopen to accommodate increased numbers of students, while Wetzel Hall is scheduled for demolition. Washington and Lincoln Halls are also undergoing renovations; President Thomas toured them recently.
Senator Maskarinec expressed concerns about the proposed new Ph.D. programs, asking if this would change 鶹s classification. He asked if a plan has been determined for adding Ph.D. programs, how many 鶹 wants to have, and the costs associated with adding them. President Thomas responded that adding the Ph.D. in Environmental Science will not affect 鶹s current classification; there are good justifications for adding that Ph.D. program, and a lot of fundraising has been occurring in the Quad Cities for its support. He stated the Law Enforcement Ph.D. program still needs a lot of work and will not be forthcoming for some time. Senator Maskarinec asked what the cut-off is before an institution must change its classification; Interim Provost Hawkinson responded he thinks the limit is three doctoral programs. Senator Maskarinec suggested that this number be verified and that some campuswide discussions occur about the plan for additional Ph.D. programs. Interim Provost Hawkinson stated that the Ph.D. in Environmental Science is well within 鶹s niche, but the IBHE would be unlikely to approve a doctoral program in a subject area for which a doctoral program already exists at a state research institution. He explained that Environmental Science serves a regional need and can draw on the resources of the Kibbe Life Science Station and the consortium of locks and river research facilities in the Quad Cities area; additionally, commitments have been received from the Army Corps of Engineers, the Fish and Wildlife Services, the Department of Agriculture, and other government entities that have been asking for this doctoral program. Senator Hironimus-Wendt pointed out that 鶹 does not have a major or a masters degree in Environmental Science, only a minor, and asked if jumping to a Ph.D. program is appropriate. Interim Provost Hawkinson responded that in the sciences, students tend to go straight into doctoral programs from their bachelors degrees. Senator Hironimus-Wendt pointed out that, since there are no bachelors or masters degree programs in Environmental Science, 鶹 might have faculty with very limited contact with undergraduates, which might be problematic. Interim Provost Hawkinson explained that the Environmental Science doctorate will be closely tied to Geography and a lot of the graduate faculty in that department would also teach in the Ph.D. program; it would also be closely tied to the Center for Environmental Studies administered by Roger Viadero.
Open Access Publishing
(Linda Zellmer, Malpass Library)
Ms. Zellmer told senators her purpose for the PowerPoint presentation is to encourage faculty to retain the rights for their own work. Open access is a new form of scholarly publishing whereby the material is universally available through the internet. Ms. Zellmer explained that this type of publishing frees libraries, universities, researchers and students from the boundaries established with for-profit publishing; authors retain the copyright and access to their own material.
Ms. Zellmer told senators that journal publication costs have increased 380 percent since 1986. She explained that with the current system the university basically creates the product, then has to buy back the product from the publisher, who also sometimes asks for payment to publish the work. She stated that major publishers are making more than one billion dollars a year in profits, and only they and their shareholders are making any money on the process while faculty are sometimes transferring the ownership of their content. She urged faculty to know what rights they are signing away with their copyrights.
Ms. Zellmer informed senators that the web can provide access to pre-prints, articles, and teaching materials, while university repositories deliver pre-prints and articles through a university-run and maintained server. Some open access journals can be found through the Directory of Open Access Journals; the Multimedia Educational Resource for Learning and Online Teaching (MERLOT) and Connections offer open access materials for teaching. Ms. Zellmer stated that a bill before Congress, the Federal Research Public Access Act, would require that publicly funded research be deposited in an open archive; a similar State of Illinois Research Public Access Act is being promoted by Lieutenant Governor Simon.
Ms. Zellmer recommends that the University examine tenure and promotion and PAA in regard to open access publishing since it may not have the same impact as closed access journals; 鶹 needs to ask if publications should count the same for tenure/promotion/PAA if they have gone through peer review. University Libraries passed an open access resolution last year; Ms. Zellmer stated that in most universities, the body promoting open access is the faculty senate. She believes that 鶹 should consider developing its own institutional repository for materials.
Senator Hironimus-Wendt expressed reservations about open access journals because of concerns about their peer review process. He views as inferior many of the open access journals that he is aware of and for which he has been asked to act as a peer reviewer; in one example he referenced, a single professor claims an entire open access venue that publishes in about 25 different fields and sends requests for peer review to a variety of people, which Senator Hironimus-Wendt does not consider a valid form of peer review. Senator Hironimus-Wendt is reluctant to jump into open access publishing until there is a full understanding of what constitutes peer review, who those peers are, and who controls the discipline. Ms. Zellmer admitted a good example of what the senator describes occurred last month when a researcher resigned after applying an erroneous model that was used by conservative news outlets in an effort to disprove the theory of climate change; the editor suggested five reviewers that were used by the open access journal but who were all friends or supporters of the editor. Ms. Zellmer admitted that in some cases peer review does not work, but she has also published in open access journals where the peer review process worked just fine.
Interim Provost Hawkinson related that print journals are usually sponsored by professional organizations which provide legitimacy; he asked if open access journals are sponsored by individuals rather than organizations. Ms. Zellmer replied that when the print Journal of Science Librarianship folded, it was replaced by an open access science journal which publishes four issues a year and is working well; librarians have a venue in which to publish and can work on projects together. She added that some professional organizations, such as the Geological Society of America, are sponsoring open access journals, and some professional societies are offering authors the opportunity to pay to have their articles published as open access.
Senator Hunter asked about the sources of funding for the administration of an institutional repository. Ms. Zellmer replied that this would have to be built into the budget line for University Technology, University Libraries, or both. Open access software is available to manage these repositories.
Senator Hironimus-Wendt wonders how the Director of the University Union Bookstore feels about open access textbooks; he pointed out that while universities can better serve students by making knowledge free, the university bookstores depend upon the revenues from the sale of textbooks. He asked how open access textbooks affect university bookstores and how they feel about this trend. Ms. Zellmer replied she is unsure what university bookstores have to say about open access textbooks. Senator Rahman expressed her support for open access publishing and stated the idea of an institutional repository makes a lot of sense.
Senator Singh related that last week he attended a fall conference of the Marketing Management Association where the board of directors voted unanimously to make one of their publications, the Journal for the Advancement of Marketing Education, open access. He stated the board believes that the open access community is more vibrant, not only in publishing but also with academic user materials. Senator Singh related that questions were raised regarding why the association should lock itself into propriety tools and systems, such as CMS, when the open access community is far more responsive. He stated that having 16 academics vote for open access for their publication represents a huge coup, which demonstrates that the sentiment exists to explore open access more seriously. Senator Singh added that institutions can link to mma.org as a repository for their open access materials; the site plans to host materials related to the archives of their periodical at HYPERLINK "http://www.mmaglobal.org/JAME-Archive/JAMEArchive2.php" \t "_blank" http://www.mmaglobal.org/JAME-Archive/JAMEArchive2.php.
Parliamentarian Kaul remarked he does not think that PAA points are an issue that would be affected by open access publishing because each department decides what should be included in their departmental criteria and what journals they consider legitimate. Senator Thompson says he thinks the open access model is the future of publishing because the current model is not economically sustainable. He related that the Public Library of Science (PLOS1) is one of the most highly rated new journals in the sciences, yet it is open access with an editorial board. Senator Thompson believes that open access journals will have to have the same quality management systems that traditional journals have had, and the marketplace of ideas will drive the process. Senator Thompson recognizes that because of the internet it is easier to create a faade of a journal, but he believes that reputation and the traditional modes of transparency will eventually prevail. He noted that the current method of publication did not always exist; its a historical model that is passing out of existence because libraries, who are the chief subscribers to these journals, cannot sustain the subscription prices, so something open access or juried websites must take their place.
Chairperson Rock asked that senators with suggestions for future steps or proposals in regard to open access publishing funnel those through the Executive Committee.
Reports of Committees and Councils
Council on Curricular Programs and Instruction
(Jim LaPrad, Chair)
Requests for New Courses
NURS 312, Genetics in Nursing Practice, 3 s.h.
NURS 326, Pharmacology I, 3 s.h.
Senator Yoder suggested the catalog description This course introduces the pharmacotherapeutics, pharmacokinetics, and pharmacodynamics of agents used in patient care and education be made more informative because it does not seem to tell very much about the course. Senator Rabchuk asked if 鶹 Nursing students would be able to understand what this course is about. Lea Monahan, Director of the School of Nursing, responded that students who would be taking this course would know what these words mean; she pointed out that these courses are not open to all students but only to those in the Nursing program. She added that this description is very similar to one currently in the catalog for a course that is being deleted. Senator Yoder noted there seems to be an increasing tendency toward catalog descriptions that dont say very much about the courses. CCPI Chair Jim LaPrad stated that the Council tends to defer to the experts in the discipline; since it is a 300-level course, CCPI would assume that students understand and are familiar with the terms in this field. Dr. Monahan added that for students taking this course, the terms are very descriptive and indicate that the course will deal with how drugs work, interact with, and affect the body.
NURS 327, Pharmacology II, 2 s.h.
NURS 415, Nursing Leadership, Management, and Policy, 4 s.h.
NEW COURSES APPROVED
Request for Change in Minor
Professional Writing
CHANGE IN MINOR APPROVED
Request for Change in Major
B.S. in Nursing
Dr. Monahan explained that the changes are driven by the changing direction of health care.
CHANGE IN MAJOR APPROVED
Council for Instructional Technology
(Chandra Amaravadi, Chair)
Policies and Procedures
Chairperson Rock explained that CIT took into account the concerns expressed at the Executive Committee meeting and removed those portions of the policies and procedures dealing with oversight of budgetary expenditures.
NO OBJECTIONS
Senate Nominating Committee
(Martin Maskarinec, Chair)
UNIVERSITY COUNCILS AND COMMITTEES:
Honors Council
Richard Hughey, Music replacing Keith Holz Fall 2011 FA&C
There were no additional nominations; Dr. Hughey was elected by acclamation.
Old Business None
He a
New Business
Discussion of Performance Based Funding
Chairperson Rock, who is 鶹s representative to the Illinois Board of Higher Education Faculty Advisory Council (IBHE FAC), hosted representatives of about 30 institutions of higher education across the state last Friday. State legislators and the UPI Chapter President were also invited. Chairperson Rock informed senators that currently 41 percent of working-aged adults in Illinois have achieved an associates degree or higher, but by 2020 about 60 percent of jobs are expected to require some sort of post-secondary education. The Illinois legislature has set of goal of reaching that 60 percent with post-high school credentials by 2025, which will mean that institutions will need to meet the needs of 600,000 more students beyond the current trajectory. It is anticipated that most of the growth will be from minority groups, which present some issues in terms of financial aid and primary and secondary school preparation.
House Bill 1503 requires the IBHE to incorporate performance based funding into the annual budget requests for higher education that are sent to the General Assembly beginning in FY 13. Chairperson Rock informed senators the IBHE has created a broad-based steering committee to devise performance metrics to be used; it meets monthly and plans to submit its plan in December, but Chairperson Rock is concerned that this is not enough time to give carefully reasoned consideration to all of the ramifications involved. He explained that performance based funding is not based upon student numbers or on input but on output and outcomes; this will result in a shift in focus for universities from how many students are coming in the door to how many are being retained and graduating.
Chairperson Rock related that Robert Rich, Director of Governmental Affairs for the University of Illinois-Champaign/Urbana, told those assembled for the IBHE FAC meeting on Friday that 19 states participated in some form of performance based funding in 2001, but that number is now down to six states with others considering participation. Chairperson Rock related that when asked about the decreases, Dr. Rich attributed them to political reasons, such as changes in state government. Chairperson Rock stated that graduation rates are the most common metric used, but there is a lot of concern with using this metric; Chicago State, for example, graduates only 12 to 17 percent of its students, but there are legitimate reasons for those numbers. He stated there is more support for using graduation numbers rather than rates. Chairperson Rock said that when asked, Dr. Rich could not name a state that he could label as having best practices for performance based funding.
Chairperson Rock stated that Illinois university presidents hope that performance based funding will be new money and will act as a reward, but given the state of the budget situation there will be no new money, so a percentage of base budgets for institutions will have to be set aside for performance based funding. The National Center for Higher Education Management Systems (NCHEMS) has recommended to the steering committee that performance funding align with the goals of Illinois Public Agenda: educational attainment, affordability, workforce needs, and economic growth, as well as including provisions that reward success with underrepresented populations. Chairperson Rock stated that NCHEMS suggests there not be too many metrics, that they be clearly stated, and that continuous improvement toward achieving performance goals be rewarded.
Chairperson Rock related that NCHEMS recommended that different models be created for different kinds of institutions: research I, comprehensive (which would include 鶹), and community colleges. Chairperson Rock suspects that more models will be needed because there is too much variation within those categories to have a large group in each. He stated that NCHEMS recommends that three percent of base budgets be set aside for performance based funding the first year it is implemented and three percent additional each year for the next four years for a total of 15 percent, but many on the steering committee do not support this suggestion. Chairperson Rock has heard suggestions that one percent of base budgets be devoted to performance based funding the first year of implementation or that there be a trial period with no money involved for the first year in order to see how it will work. Chairperson Rock expressed the need for strategies to be developed to ensure that quality is not compromised or that universities do not reduce their standards in order to graduate students at higher rates. He said other concerns involve whether some schools have the capacity to increase enrollment in order to increase their number of graduates as well as the increased costs of bringing in greater numbers of students, many of which may be under-prepared and without financial means. He added that performance based funding is not designed to take money from one institution at the expense of another but may end up having that effect.
The previous three-year period will be used as the baseline that the steering committee will use to determine metrics. Chairperson Rock stated the steering committees difficulty is determining what indicators to use, how to measure them, and how to correlate them to funding. He told senators the steering committee wants input, and the IBHE Faculty Advisory Council has written a letter that he will distribute to senators. Those wishing to know more about performance based funding are advised to go to HYPERLINK "http://www.ibhe.org" www.ibhe.org and click on the performance funding tab. Chairperson Rock indicated he would be happy to funnel input to a contact of his on the steering committee.
Chairperson Rock introduced Assistant Provost Ron Williams, who previously worked with the Tennessee Higher Education Commission and wrote his dissertation on performance based funding. Dr. Williams related that performance based funding in Tennessee is regarded as a reward system where institutions can receive up to 5.45 percent above their base standards. He related that only about 16 percent of Tennessee residents have bachelors degrees, so the focus there is directed toward educational, cultural, and economic stimulus. Dr. Williams informed senators that Tennessee also has no state income tax, so it is to their benefit to try to retain their best and brightest citizens and to attract others to come to the state. He noted that in Illinois, the poorest students with $0 expected family contribution (EFC) on their FAFSA and receiving full PELL dollars and MAP will still not be able to receive enough financial aid to attend an Illinois institution without some other source of funding, which is not the case in some other states, so he is impressed that 41 percent of Illinois citizens have associates level educations or higher.
Dr. Williams explained that Tennessee bases performance based funding on a 100-point system, and there is no comparison with other institutions. The state bases the funding on two standards: Quality of Student Learning and Quality of Student Access and Student Success. In order the achieve the second standard, Tennessee institutions must focus on five categories from a group which includes the sub-populations of adults, African-American, Hispanics, high economic need, males, health, and others. Institutions can achieve five points for each of the five categories they choose in standard two for a total of 25 points. Standard one counts for 75 percent of the points system and has slight differences in point values between community colleges and four-year institutions. Performance based funding is administered on a five-year cycle in Tennessee in order to give institutions, the public, and legislators a chance to assess what works and what doesnt and make changes accordingly. Dr. Williams stated that Tennessee legislators, institutions, and parents all love performance based funding.
Dr. Williams told senators that when he worked with performance based funding in Tennessee, enrollment, graduation rates and retention rates were the metrics involved, but in their most recent cycle, which ended in 2010, these items were moved out of the performance based funding metrics and into their own separate category called outcomes-based funding. He noted that this was in response to complaints that sometimes serving under-served populations can be a seven year process, such as when working with adults with children, so that is now a separate fund of money.
Senator Werner stated she likes the menu selection system in the state of Tennessee. She informed senators that performance based funding is tied to the Obama administrations focus on education; the Department of Education in March released a tool kit with a letter from the Secretary of Education advising states how to establish performance based funding. Senator Werner expressed concerns with the fact that there isnt any best practices established upon which the steering committee can base its decisions. She asked Dr. Williams what advice he would give the steering committee. Dr. Williams reiterated that performance based funding really worked well in Tennessee. He said that he would first stress that institutions not be compared to one another because each has its own set of variables that may make it perform better in some areas and not in others. His second suggestion would be that the funding definitely needs to be new money on top of what would normally be received. Dr. Williams would third suggest that the steering committee obtain as much input as possible from entities that are concerned about helping students succeed because the focus of performance based funding needs to be student success. Dr. Williams noted that research used to be included in the Tennessee metrics, but it was removed because the state recognized that research I institutions are renowned in their fields and receive federal grants for their research work so there is no need to provide them with additional performance based funding money. He reiterated that the primary objective needs to be educating students, primarily to achieve a bachelors level education; graduate education was not included in the Tennessee program. Dr. Williams added when performance based funding was first established in Tennessee, institutions were allowed to opt out, but now none wish to do so because it is free additional money for them.
Parliamentarian Kaul remarked that a three-year metric might not bode well when a program is new, for example, when the Department of Marketing, Finance, and Transportation was reworked to a Department of Marketing, Finance, and Supply Chain Management a few years ago. He believes it would be helpful to see how the University of Illinois and other influential members with a stake in performance based funding are viewing its implementation.
Senator Thompson expressed concern about the implications on institutions base funding if it never changes because the state is providing a performance based funding reward. He pointed out that if inflation stands at three percent and the state provides performance based funding at two percent, institutions will still slip behind one percent if the base remains static. He asked if under performance based funding the rewards become the only way that universities get new money and if the base funding never goes up again once performance based funding is implemented. He added that if this is the case, universities would see a lot of erosion in their base budgets even if they are doing well meeting the performance metrics. Dr. Williams replied that while he was in Tennessee this did not occur; the base budgets increased in all nine universities although they sometimes decreased for the community colleges. He said that enrollment continued to climb because universities have an incentive to do well under performance based funding; Middle Tennessee State was built to house 15,000 students and now enrolls 30,000. He stated it is believed that Middle Tennessee State has grown exponentially because of performance based funding, which has resulted in their enrollment-based bottom-line budget increasing in addition to the approximately 5.25 percent they receive in performance based funding dollars, so it has been very positive.
Interim Provost Hawkinson stated that 鶹 reached its highest state funding level in 2006 at $59 million; the state now provides 鶹 about $54 million, so there is a long way to go to even reach the level of five years ago. He said 鶹s administration hopes that the University can at least break even with performance based funding and receive the money on time to stay at current levels. He stated that there was much discussion about performance based funding at the recent IBHE meeting; they are considering setting aside one to three percent of 鶹s budget for performance based funding, which has the University concerned because the budget is already much decreased from previous years.
Interim Provost Hawkinson is also concerned because of conversations he has heard about the possibility of community colleges being allowed to offer four-year degrees. He stated that Harper College in DuPage has 30,000 to 40,000 students and has been pushing hard to offer a four-year degree, but there have been objections to their request because Harper College does not have credentialed Ph.D. faculty that publish, which is what separates a university from a college. Interim Provost Hawkinson foresees that community colleges will try to make the case that a lot more students can achieve bachelors degrees if they are allowed to offer four-year programs.
Senator Werner stated that she has read that the Tennessee funding process changed in 2010 and now going forward performance based funding will represent almost their entire budget rather than be money provided above their base budgets. She stated that performance based funding was very popular in the 1990s when the economy was booming, but its reemergence in the current economic climate is very concerning. Dr. Williams reiterated that performance based funding in the state of Tennessee has represented additional money since 1985. Tennessee institutions have been able to earn up to an additional 5.45 percent based on a number of metrics common to all. He stated that the new outcomes based metrics may be run a little differently, but that is separate from performance based funding in Tennessee.
Senator Singh noted that it may not be only the cost of inflation that erodes the base budgets for universities but also the administrative overhead involved in performance based funding. Dr. Williams noted that in Tennessee the programs are normally administered by existing personnel, normally a vice president for academic affairs or chancellor.
History Chair Ginny Boynton noted that Tennessees performance based funding system began in 1978 but only 16 percent of citizens have higher education degrees, and asked if that represents a significant improvement. Dr. Williams replied that this does represent a significant increase; he added that previously individuals were leaving the state in droves, and performance based funding has attempted to halt that trend.
Senator Hironimus-Wendt stated that assuming performance based funding goes forward, the institution needs to determine how it can best work for 鶹. He noted that for the first time in 鶹s history, more than half of the applicants for admission and 25 percent of the student body are not Caucasian, so the University is doing well recruiting from under-represented groups. Additionally, 鶹 has been recognized for its retention of Hispanic students although there needs to be more work done to retain African American students. Senator Hironimus-Wendt warned that the University needs to make sure that the performance based funding metrics align with the Presidents Initiatives for recruiting students and targeting growth areas so that 鶹 is pursuing the similar goals at the state and local level. He noted that President Thomas is a strong advocate for external assessment; Senator Hironimus-Wendt likes the standard I criteria on the Tennessee plan because it rewards doing a better job for departmental, major, and general education assessment, but he reiterated that 鶹s indices should match the Presidents objectives.
Motion: To adjourn (Thompson)
The Faculty Senate adjourned at 6:05 p.m.
Bill Thompson, Senate Secretary
Annette Hamm, Faculty Senate Recording Secretary
PAGE
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